Self-starter? Multitasker extraordinaire? Awesome relationship skills? Able to leap tall buildings with a single bound? SFU VentureLabs is looking for a top-notch and experienced Operations Director with a Swiss army knife combination of skills: strategy, operations, program planning and delivery, communications, financial planning, and team development.
It’s a one year position to start with the possibility of extension. The “more formal” job description is below. If this sounds like a fit for you, and you want to join an organization dedicated to helping startups scale up, send your resume and cover letter to firstname.lastname@example.org
The Operations Director at VentureLabs (VL) is a key leadership role and is responsible for the strategy implementation, operations and management of VL, ensuring the sustainable delivery and growth of VL. The Director establishes, maintains and enhances relationships between VL programs and key stakeholders and oversees the development of communications and marketing strategies for VL and ensures coordination with other SFU entrepreneurship entities, workshops and events. The role supports and participates in the design, operations and administration of VL programs, including new revenue generating programming and works with the supervisor to set the overall program budget, and manage financial operations including management of specific purpose funds, projects and budgets. The Director makes hiring decisions and supervises support staff, signs and manages agreements with contractors, mentors, donors and other external parties, signs and manages agreements with SFU departments. The position also participates in long range program and funding planning, including revenue generation opportunities and works with the supervisor to implement metrics-tracking and collect data.
DUTIES AND RESPONSIBILITIES
1. Ensures operational success of all VL programs and activities by:
● Designing and implementing scalable operations and administration of VL programs.
● Participating in operational design and revisions of VL programming, including new revenue generating programming.
● Developing strategies and systems for tracking key performance indicators and other relevant data related to VL programming and activities.
2. Ensuring operational success of VL processes by:
● Overseeing the development of communications and marketing strategies for VL to increase awareness and participation in programming.
● Hiring and supervising VL staff to ensure key VL activities and objectives are carried out on time, adhere to budget and are of high quality.
● Managing and preparing agreements and reports with contractors, mentors, donors, internal SFU departments and other external parties to ensure ease of working with VL.
● Working with the Executive Director to set and manage the annual program budget in order ensure financial operations of VL.
3. Establishes, maintains and enhances relationships between VL programs (such Women Entrepreneurship Knowledge Hub, Innovate BC Venture Acceleration Program, WD Scaleup Program) and internal stakeholders, including faculties, the Industry Engagement Office, Venture Connection, RADIUS and SFU Innovates by:
● Facilitating and coordinating activities and communication between VL and key stakeholders, including VPR, core facilities, the Chang Institute, SFU Finance, SFU HR, faculties, the Industry Engagement Office, Venture Connection and external partners.
● Providing resources and assistance to SFU faculty, staff, and students currently working on or looking to work with new ventures or otherwise participate in entrepreneurship.
4. Manages and strengthens external stakeholder and funding relationships for VL by:
● Working with advancement to create reports and recognition packages for funding partners and other supporters of entrepreneurial mindset development and capability creation at SFU in order to maintain key relationships and goodwill.
● When requested by advancement and the Executive Director, participating in soliciting, securing and/or identifying potential program funding opportunities to ensure sustainability of programming and support to develop new initiatives.
● Writing and/or assisting in the preparation of sustainability and marketing plans for new and existing entrepreneurship programs to ensure sustainability of programs.
IMPACT OF DECISION MAKING
The Director VL is responsible for:
● Decisions regarding support for the design, development, implementation and promotion of VL programs and support for other SFU entrepreneurship programs and initiatives.
● Decision related to operations and information systems implementation for VL.
● Approval of budget expenditures within the scope of University policies and procedures, budgeted allocations, and special purpose fund criteria.
● Decisions regarding how to advise internal and external stakeholders with regard to their options for venture support and acceleration at SFU, including potential participants and partners with respect to programs.
● Decisions to contact internal and external partners for involvement in programs.
● Decisions regarding contractor and temporary staff hiring, staff development planning and work responsibilities, leave of absence requests, performance evaluation, grievances, and corrective action.
● Decisions regarding external parties to engage for venture and entrepreneurship support.
● Decisions regarding how to engage with or support other entrepreneurship initiatives within the university and with the entrepreneurship community.
Sets objectives necessary for obtaining feedback and assistance. Partners with wide circle of contacts and involves them in generating mutually beneficial opportunities and achieving agreeable outcomes. Shares ideas, issues, and opportunities with members of personal network. Seeks referrals from others with relevant expertise and influence. Attends and maintains relationships with relevant formal and informal professional groups and organizations.
Supervises staff by providing guidance and mentorship, ensuring the appropriateness and currency of job responsibilities, initiating recruitment for temporary and continuing staff, hiring staff, providing or directing the provision of training and development, evaluating performance, approving leaves of absence, and responding to grievances.
Primary Working Relationships
Internal Connections/External Connections
Part of the VL Leadership Team. Represents the VL at external functions, such as community and business events, entrepreneurship conferences, when meeting donors, external advisory boards, external partners (such as VanTech Angel Investors, WEKH, Forum for Women Entrepreneurs, etc.)
Master’s degree and 6 years of directly related experience which includes experience in high-level administration, program operations, research, business accelerator program development and assessment, entrepreneurship, , financial administration, human resource management, program operations, communications and marketing, revenue generation at a post-secondary institution or an equivalent combination of education, training and experience.
● Demonstrated excellent in building and maintaining relationships
● Excellent interpersonal and communication (both oral and written) skills.
● Experience setting up administrative systems
● Excellent organizational, analytical reasoning, problem-solving, and conflict management skills.
● Excellent relationship creation, development and management skills
● Excellent financial administration and human resource management skills.
● Skilled in the use of word processing, database, file-sharing and spreadsheet software.